1. WHAT IS THE DIFFERENCE BETWEEN A DIGITAL SIGNATURE AND an ELECTRONIC SIGNATURE?
A digital signature involves a process which verifies the signature that belongs to the signing party and embeds the signature as part of the document. Any changes made to the document after it is signed invalidate the signature. An electronic signature does not incorporate additional measures of security or verification and are considered an insecure way of signing documentation.
2. IS ADLS DIGITAL SIGNING SECURE?
Yes - a PKI digital certificate is attached to each signature, to secure the signature and the document, so any subsequent tampering is detectable.
There is a 2-step authentication process for all signing parties. Each signing party requires an email and SMS code to access document for signing. NB: all signing parties must have an individual email address and telephone number.
3. HOW DO I ACCESS DIGITAL SIGNING IN WEBFORMS?
If you are a WebForms subscriber, digital signing is already part of your subscription. The WebForms administrator can turn on the digital signing permissions for the firm’s users.
If you are not a WebForms subscriber, you can subscribe to a digital signing-only option by contacting firstname.lastname@example.org.
4. WHAT IS ID VERIFICATION?
The online verification option provides additional rigor around the assertion of the signature and requires the signing party to verify themselves using either their Real Me, NZ Driver’s Licence or NZ Passport identification. Drivers licence and Passport verification are checked against the Department of Internal Affairs (DIA) database in real-time.
Choose ‘Verification’ type under ‘Options’ in the ‘Invite to sign’ screen:
5. HOW DO I SET UP A WITNESS FOR DIGITAL SIGNING?
Switch on ‘Witness’ for the signing party in ‘Options’ in the ‘Invite to sign’ screen; draw a witness signature placeholder and select the red arrow to return to the ‘Invite to sign’ screen:
NB: the signing party must enter the witness's contact details during the signing process, the witness will then be sent an invitation to sign.
6. WHEN DO I NEED TO USE THE DATE STAMPER?
The nominated date stamper (usually the person setting up the document) will add the date of execution to the document once all parties have signed. This function is normally used on a deed or document requiring the date be added once signing is completed. NB: it is not necessary to use the ‘Date Stamper’ function for all documents.
Select the ‘Date Stamper’ in the ‘Invite to sign’ screen, and enter the contact details of the nominated date stamper: